What are the registration fees for the 2019 conference?
Registration fees range depending on your membership/category status and the date of registration. See the registration page for more information.
Do I need to be a member of AAEI to register?
No, you may register and attend the conference at the non-member registration rate. To learn more about membership, go to the membership section of AAEI’s primary website.
How do I register?
Click on any of the registration links throughout this website to begin the registration process. Be sure to know in advance what your registration fee should be. For example, if you’re a member and you’re registering during the Early Bird season, you should expect to pay no more than $750. Something went wrong if you got a different price. You may have forgotten to log in as an AAEI member first.
How do I ensure I receive the Member Rate for the conference?
You must be a current AAEI Member with an active profile in the AAEI Member Center to receive the discounted conference member rate. If you are an AAEI member and you log in to the Member Center at the beginning of the registration process, your rate will reflect the member discount during the checkout process.
My company is an AAEI member but I don’t have a profile yet. How do I get one?
Only an AAEI staff member or your company’s primary contact can send you the profile invitation under your company’s membership. But it’s worth doing. It can save you time and money later. To request a profile invitation from AAEI, please contact us and include your company’s name and your email address.
Once you receive the profile invitation, you must follow the prompts to submit your completed profile and your AAEI password. A staff member will approve your submission and you will then be free to log in to the Member Center at the beginning of the registration process to ensure you will receive the member rate.
My company’s membership has lapsed. Do I need to renew the membership separately before I register?
If your company’s membership has lapsed, and you would like to renew and receive the member discount registration rate, you must FIRST submit with payment a membership application. After the membership application is confirmed, you may then use your renewed Member Center login register for the conference at the membership rate. The discounted rate will be automatically populated in your registration form during checkout.
I submitted a membership application. Does this also confirm my conference attendance?
No. Membership applications cover MEMBER DUES only. The AAEI Membership application DOES NOT include conference registration fees. You must complete the conference registration fee application separately.
I have not received my badge or the conference program in the mail. What should I do?
AAEI does not mail conference badges prior to the conference start date. Conference badges will be distributed on-site at the AAEI registration desk located in the Renaissance Washington, DC Downtown Hotel. AAEI uses a conference app in place of a conference program with all the information you will need, including the program schedule, the speakers, your fellow attendees, and much more.
What are the onsite registration hours?
AAEI’s onsite registration desk will be open during the following times:
Wednesday, June 26, 2019 – 12:30 p.m. – 6:00 p.m.
Thursday, June 27, 2019 – 7:30 a.m. – 5:00 p.m.
Friday, June 28, 2019 – 7:30 a.m. – 12:00 p.m.
What forms of payment does the onsite registration desk accept?
AAEI only accepts credit card payments for onsite registration. Cash is not accepted.
What is included in my registration?
The conference registration fee includes: access to all sessions and exhibit hall, all meal functions (breakfast, breaks, lunch and receptions) registration materials, and presentations.
What are the acceptable methods of payment for my registration?
AAEI accepts all major credit cards including VISA, Mastercard, Discover, and American Express. AAEI also accepts checks.
How can I register online if I need to pay for my conference registration fees by check?
If paying by check, please register online and select “check” as your method of payment. Please mail your payment to AAEI, 1717 K Street, Suite 1120, Washington, DC 20006.
What is the policy for transferring or canceling a registration?
Please note that you are responsible for payment if you do not cancel and do not attend. Participant cancellations and substitutions can be made at any time by emailing firstname.lastname@example.org. For cancellations, refunds minus a $160 cancellation fee will be issued for cancellation and must by done by Tuesday, May 21, 2019. For transfers, refunds minus a $25 transfer fee will be issued for transfers received in writing by Monday, May 27, 2019. No refunds will be issued for cancellations after May 21, 2019 and transfers after May 27, 2019.
Travel and Housing Questions
Do I make my own travel arrangements to attend the conference?
Yes. Each participant is responsible for making their own hotel and travel arrangements. Information on the hotel, area airports, and ground transportation can be found on the Hotel and Travel page.
How do I make a hotel reservation?
Please refer to the Hotel and Travel page for detailed information on making hotel reservations. Please note that each individual is responsible for making their own hotel arrangements by the June 4, 2019 deadline.
Are there any sponsorships or exhibit spaces available?
AAEI offers a number of opportunities for organizations or groups who might want to offer sponsorship to our conferences. To review available opportunities, please visit the Sponsors and Exhibitors page.
Will AAEI feature the Exhibitor Passport contest?
We will once again be featuring an exhibit hall passport. Please make sure to visit each and every one of our Exhibitors to see their products and services and get your passport stamped. Without our loyal exhibitors and sponsors, our event would not be possible and visiting the booths is the best way to say ‘thanks’. A full passport will also be your entry ticket to win a prize from AAEI during the final day’s last drawing.
What is the conference dress code?
There is no formal dress code for the conference. AAEI suggests business casual and would like you to be comfortable. It is also best to dress in layers as sometimes the conference rooms can be very cool. We also suggest wearing comfortable shoes.
What is Washington, DC’s weather like in June?
Washington, DC’s weather in June can include temperature ranges from the upper 60s F (20-21C) in the morning to high temperatures in the upper 80s F (30-32C) in the afternoon. Washington gets about 6 days of rain in June.
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